Xmas @ The Circle Terms and Conditions
PARTY BOOKING & DEPOSIT Confirmation of a date is only given when the The Circle has taken a non-refundable deposit of 50% of the meal value which will hold your reservation and then go towards your final bill. The Circle will hold your booking on a provisional basis for 1 week from the date of booking or 2 weeks prior to the event, whichever occurs first. If a deposit has not been paid within these 2 weeks, the Circle reserves the right to resell the space without notifying the client. Deposits are payable by cash, cheque or pin verified bank card, bacs payment or via the website. CANCELLATION In the event of cancellation of your booking we require 4 weeks notice before the reservation date. Thereafter full payment of any meal will be required along with the loss of deposit. All alterations are to be confirmed in writing by the organiser. Party organisers are requested to inform everyone in their party of this policy and to pass a copy of the terms around. Should you have a drop in numbers, the deposit will be dealt with as follows: - 2 weeks prior to the event: The deposit will be used against the final bill for the remainder of the booking - Under 2 weeks: The deposit is lost and cannot be used against the final bill In the unlikely event of unforeseen circumstances beyond our control preventing the club/restaurant opening for business, we reserve the right to use discretion and offer an alternative date where appropriate. MENU Pre-orders are required 2 weeks in advance of your booking for bookings of 6 or more. Pre orders must be filled in using the template given by the club. We will do our best to accommodate last minute requests however these cannot be guaranteed. We advise organisers to bring a copy of individual orders for their own reference. In the unlikely event that a member of your party should claim a dish that is not what they have ordered, any replacement dishes will be charged for. TABLE PLAN For bookings of 20 or more it will be necessary to seat at more than one table. A table plan will be required 2 weeks in advance of your booking for bookings of 20 or more. Please ask your event coordinator for the table layout of the day of your booking. The organiser is responsible for bringing a table plan to go on display for members of the party. SERVICE CHARGE An optional 10% service charge will be added to parties of 8 or more for lunch bookings and to all evening bookings. PAYMENT Unless otherwise agreed in writing with The Circle, full payment for all meals must be made 2 weeks prior to the day of the booking. Any other charges on the day must be paid in full at the end of the function. For large bookings, a pre authorisation from a credit card may be asked for at the beginning of the function. Company cheques may only be used 2 weeks prior to the function. Payment must be accompanied by a signed Terms of Schedule of the event. MINIMUM SPENDS Should you wish to hire the club or the restaurant exclusively, a minimum spend will be applied to your booking. A pre authorisation will be taken from a credit card at the beginning of your event to cover the total less any deposits already paid. Should you not meet the minimum spend, the remainder will be taken from this card. 3RD PARTY SUPPLIERS The Circle is not responsible for any 3rd party suppliers. The organiser should deal with these suppliers directly. Any equipment, fixtures or fittings used by 3rd party suppliers or the event organiser must be removed at the end of the function unless otherwise agreed in writing with the Circle. Failure to do so will incur a disposal cost. CLUB ENTRANCE Should your party wish to remain in the club after your function, all members should adhere to the club rules cited below: All guests to the club are invited with a view to becoming a member at the club. The event organiser will act as a temporary member of the club unless already a member and will be responsible for the guests of their party. Any guest whose behaviour is deemed as unsuitable will not be granted access to the club or may be asked to leave the premises at any stage of the evening. The door reserves all rights of access to the club. The Circle works closely with the Manchester Metropolitan Police and they will be contacted in the event of any offences contrary to the law such as, but not limited to, the use of drugs within the premises, acts of violence, and damage to the premises. Dress code is smart casual. No trainers, sportswear, caps or hats will be permitted within the club Event organisers must provide a full list of all guests wishing to enter the club and all guests will be required to sign in on entrance to the club. Photo ID maybe be required by all guests. Groups of 4 or more must be mixed groups.
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